Email archiving<\/h1><\/div>Protect yourself against data loss and be able to provide information more quickly with a company-wide email archive.<\/strong> <\/span><\/p>\nWe’ve all been there. A business email gets accidentally deleted or gets lost in the depths of your personal inbox. The flood of cc’d messages creates countless parallel archives with varying content. <\/span><\/p>\nWith PROXESS Email Archiving, business-related emails are archived automatically, in compliance with legal requirements, and in accordance with data protection regulations. You\u2019ll have access to convenient search functions for all emails and their attachments. This also helps reduce the load on your email server. <\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Greater transparency within the company<\/h2><\/div>Emails are often stored in an individual employee\u2019s inbox and are therefore not visible to other employees. As a result, important information is not available to everyone. The central email archive, on the other hand, is accessible to all employees in the company. This ensures that no important information, essential content, or agreements are lost.<\/p>\n<\/div>
<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>![](\"https:\/\/www.proxess.de\/wp-content\/uploads\/2019\/08\/proxess_gobd_email_illustration-400x225.png\" "\\"proxess_gobd_email_illustration-400×225\\"")
<\/span><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Comply with Legal Requirements<\/h2><\/div>Companies are legally required to archive business-related emails in their original format and in a way that prevents any alterations. With the PROXESS Email Archive, you can comply with applicable regulations. You also protect yourself against data loss and ensure that your evidence is admissible in legal disputes.<\/p>\n<\/div>
<\/div><\/div><\/div><\/div><\/div>Automatic Archiving of All Emails<\/h2><\/div>Not only incoming emails but also outgoing emails can be centrally transferred to the PROXESS archive via the email server, along with any file attachments.
\n<\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Additional Benefits of Email Archiving<\/h2><\/div><\/i><\/div>Reduce the Load on Email Servers<\/h2><\/div><\/div>\nArchived emails can be deleted from the email server. This reduces the load on your email server. Additionally, the archived emails will still be available even if the email server goes down.<\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Transaction-Based Archiving<\/h2><\/div><\/div>\nBusiness transactions typically consist of various types of documents (ERP documents, paper documents, emails, etc.). When archiving emails manually, you can assign the emails to a business transaction, such as a purchase or sales transaction.<\/p>\n<\/div><\/div><\/div>
<\/i><\/div>Customized, flexible archiving by employees <\/h2><\/div><\/div>\nFlexible, customized archiving via each user’s email client can be used as an entry point into email archiving or as a supplement to automated, server-based archiving.<\/p>\n<\/div><\/div><\/div>
<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div> By implementing PROXESS\u2019s software solutions, we have been able to further and significantly improve our response time to customer inquiries. In addition, the software helps us achieve our goal of creating an office that is as paperless\u2014and therefore as environmentally friendly\u2014as possible. <\/span><\/p>\n<\/div><\/div><\/div><\/span><\/blockquote>![](\"https:\/\/www.proxess.de\/wp-content\/uploads\/2019\/09\/jens_gehler-200x200.jpg\")
<\/span>Jens Gehler<\/strong>, <\/span>Leiter IT bei der REETEC GmbH<\/span><\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div>
Protect yourself against data loss and be able to provide information more quickly with a company-wide email archive.<\/strong> <\/span><\/p>\n We’ve all been there. A business email gets accidentally deleted or gets lost in the depths of your personal inbox. The flood of cc’d messages creates countless parallel archives with varying content. <\/span><\/p>\n With PROXESS Email Archiving, business-related emails are archived automatically, in compliance with legal requirements, and in accordance with data protection regulations. You\u2019ll have access to convenient search functions for all emails and their attachments. This also helps reduce the load on your email server. <\/span><\/p>\n<\/div> Emails are often stored in an individual employee\u2019s inbox and are therefore not visible to other employees. As a result, important information is not available to everyone. The central email archive, on the other hand, is accessible to all employees in the company. This ensures that no important information, essential content, or agreements are lost.<\/p>\n<\/div> Companies are legally required to archive business-related emails in their original format and in a way that prevents any alterations. With the PROXESS Email Archive, you can comply with applicable regulations. You also protect yourself against data loss and ensure that your evidence is admissible in legal disputes.<\/p>\n<\/div> Not only incoming emails but also outgoing emails can be centrally transferred to the PROXESS archive via the email server, along with any file attachments. Archived emails can be deleted from the email server. This reduces the load on your email server. Additionally, the archived emails will still be available even if the email server goes down.<\/p>\n<\/div><\/div><\/div> Business transactions typically consist of various types of documents (ERP documents, paper documents, emails, etc.). When archiving emails manually, you can assign the emails to a business transaction, such as a purchase or sales transaction.<\/p>\n<\/div><\/div><\/div> Flexible, customized archiving via each user’s email client can be used as an entry point into email archiving or as a supplement to automated, server-based archiving.<\/p>\n<\/div><\/div><\/div> By implementing PROXESS\u2019s software solutions, we have been able to further and significantly improve our response time to customer inquiries. In addition, the software helps us achieve our goal of creating an office that is as paperless\u2014and therefore as environmentally friendly\u2014as possible. <\/span><\/p>\n<\/div>Greater transparency within the company<\/h2><\/div>
<\/span><\/div><\/div><\/div><\/div>Comply with Legal Requirements<\/h2><\/div>
Automatic Archiving of All Emails<\/h2><\/div>
\n<\/span><\/p>\n<\/div>Additional Benefits of Email Archiving<\/h2><\/div>
Reduce the Load on Email Servers<\/h2><\/div>
Transaction-Based Archiving<\/h2><\/div>
Customized, flexible archiving by employees <\/h2><\/div>
<\/span>Jens Gehler<\/strong>, <\/span>Leiter IT bei der REETEC GmbH<\/span><\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div>
![\"proxess](\"https:\/\/www.proxess.de\/wp-content\/uploads\/2019\/02\/habel_woman_headset_operator_kontaktseite_v2.jpg\" "\\"woman_headset_operator_kontaktseite_v2\\"")
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