Automatic e-mail dispatch<\/h1><\/div>Digitally issue outgoing invoices via e-mail and automatically archive them<\/strong><\/span>
\nElectronic billing can generate huge savings as a result of leaner corporate processes. Avoid annoying cross-media conversion, encourage the digitization of your processes, while archiving your outgoing invoices in a legally compliant manner.<\/span><\/p>\nThe automatic e-mail dispatch also improves your liquidity because your customers receive your electronic invoice within seconds. This reduces the time between invoicing and receipt of payment while also meeting all the statutory requirements.<\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Time and cost savings<\/h2><\/div>The analogue dispatch of printed invoices is time-consuming and extremely costly: from materials through postage to the time invested. All of which can be avoided by sending an electronic invoice via e-mail. The right person instantly receives the electronic invoice, without having to wait for the post.<\/p>\n<\/div>
<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Easy integration<\/h2><\/div>It is extremely easy to implement the automatic e-mail dispatch module in your DMS, as only the final outgoing invoice and e-mail recipient from your ERP or materials management system are required. The DMS automatically sends the invoice to the stored e-mail address, while the sent e-mail and invoice attachment are archived in compliance with standard accounting principles.<\/p>\n<\/div>
<\/div><\/div><\/div><\/div><\/div>Legally compliant<\/h2><\/div>The standard accounting principles published by the Federal Ministry of Finance are the basis for the requirements for digital invoices. Traditional printed invoices and electronic invoices are treated in the same way. The automatic e-mail dispatch also meets all other standard accounting principles in terms of the IT systems used.<\/span><\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>Explore other PROXESS solutions:<\/h2>\n<\/div><\/i><\/div>Digital invoice receipt<\/h2><\/a><\/div><\/div>\nHave incoming documents intelligently read, and automate their capturing and subsequent processing in the connected ERP and accounting systems. And manage the review and approval processes using a digital workflow.<\/span><\/p>\n<\/div><\/div>Find out more<\/a><\/div><\/div><\/div><\/i><\/div>Digital workflow<\/h2><\/a><\/div><\/div>\nYou can also digitize company workflows, such as ordering, incoming customer correspondence and customer service. Here, the digital workflow distributes and monitors the documents.<\/p>\n<\/div>
<\/div>Find out more<\/a><\/div><\/div><\/div><\/i><\/div>E-mail archiving<\/h2><\/a><\/div><\/div>\nBusiness-critical e-mails are subject to mandatory archiving. Incoming and outgoing e-mails are centrally archived or can be manually archived in a legally compliant manner using the existing e-mail program.<\/p>\n<\/div>
<\/div>Find out more<\/a><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div>\u201cWithin four months of its introduction, we were able to issue 19\u00a0percent of all our invoices electronically. And this figure is set to increase in future.\u201d<\/span><\/p>\n<\/div><\/div><\/div><\/span><\/blockquote>![](\"https:\/\/www.proxess.de\/wp-content\/uploads\/2019\/08\/christina_schmaus-150x150.jpg\")
<\/span>Christina Schmaus<\/strong>, <\/span>Head of IT at HART Keramik AG<\/span><\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div>
Digitally issue outgoing invoices via e-mail and automatically archive them<\/strong><\/span> The automatic e-mail dispatch also improves your liquidity because your customers receive your electronic invoice within seconds. This reduces the time between invoicing and receipt of payment while also meeting all the statutory requirements.<\/span><\/p>\n<\/div> The analogue dispatch of printed invoices is time-consuming and extremely costly: from materials through postage to the time invested. All of which can be avoided by sending an electronic invoice via e-mail. The right person instantly receives the electronic invoice, without having to wait for the post.<\/p>\n<\/div> It is extremely easy to implement the automatic e-mail dispatch module in your DMS, as only the final outgoing invoice and e-mail recipient from your ERP or materials management system are required. The DMS automatically sends the invoice to the stored e-mail address, while the sent e-mail and invoice attachment are archived in compliance with standard accounting principles.<\/p>\n<\/div> The standard accounting principles published by the Federal Ministry of Finance are the basis for the requirements for digital invoices. Traditional printed invoices and electronic invoices are treated in the same way. The automatic e-mail dispatch also meets all other standard accounting principles in terms of the IT systems used.<\/span><\/p>\n<\/div> Have incoming documents intelligently read, and automate their capturing and subsequent processing in the connected ERP and accounting systems. And manage the review and approval processes using a digital workflow.<\/span><\/p>\n<\/div> You can also digitize company workflows, such as ordering, incoming customer correspondence and customer service. Here, the digital workflow distributes and monitors the documents.<\/p>\n<\/div> Business-critical e-mails are subject to mandatory archiving. Incoming and outgoing e-mails are centrally archived or can be manually archived in a legally compliant manner using the existing e-mail program.<\/p>\n<\/div> \u201cWithin four months of its introduction, we were able to issue 19\u00a0percent of all our invoices electronically. And this figure is set to increase in future.\u201d<\/span><\/p>\n<\/div>
\nElectronic billing can generate huge savings as a result of leaner corporate processes. Avoid annoying cross-media conversion, encourage the digitization of your processes, while archiving your outgoing invoices in a legally compliant manner.<\/span><\/p>\nTime and cost savings<\/h2><\/div>
Easy integration<\/h2><\/div>
Legally compliant<\/h2><\/div>
Explore other PROXESS solutions:<\/h2>\n<\/div>
Digital invoice receipt<\/h2><\/a><\/div>
Digital workflow<\/h2><\/a><\/div>
E-mail archiving<\/h2><\/a><\/div>
<\/span>Christina Schmaus<\/strong>, <\/span>Head of IT at HART Keramik AG<\/span><\/a><\/span><\/div><\/div><\/div><\/div><\/div><\/div>
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