Email archiving

Protect yourself against data loss and be able to provide information more quickly with a company-wide email archive.

We’ve all been there. A business email gets accidentally deleted or gets lost in the depths of your personal inbox. The flood of cc’d messages creates countless parallel archives with varying content.

With PROXESS Email Archiving, business-related emails are archived automatically, in compliance with legal requirements, and in accordance with data protection regulations. You’ll have access to convenient search functions for all emails and their attachments. This also helps reduce the load on your email server.

Greater transparency within the company

Emails are often stored in an individual employee’s inbox and are therefore not visible to other employees. As a result, important information is not available to everyone. The central email archive, on the other hand, is accessible to all employees in the company. This ensures that no important information, essential content, or agreements are lost.

Comply with Legal Requirements

Companies are legally required to archive business-related emails in their original format and in a way that prevents any alterations. With the PROXESS Email Archive, you can comply with applicable regulations. You also protect yourself against data loss and ensure that your evidence is admissible in legal disputes.

Automatic Archiving of All Emails

Not only incoming emails but also outgoing emails can be centrally transferred to the PROXESS archive via the email server, along with any file attachments.

Additional Benefits of Email Archiving

Reduce the Load on Email Servers

Archived emails can be deleted from the email server. This reduces the load on your email server. Additionally, the archived emails will still be available even if the email server goes down.

Transaction-Based Archiving

Business transactions typically consist of various types of documents (ERP documents, paper documents, emails, etc.). When archiving emails manually, you can assign the emails to a business transaction, such as a purchase or sales transaction.

Customized, flexible archiving by employees

Flexible, customized archiving via each user’s email client can be used as an entry point into email archiving or as a supplement to automated, server-based archiving.

By implementing PROXESS’s software solutions, we have been able to further and significantly improve our response time to customer inquiries. In addition, the software helps us achieve our goal of creating an office that is as paperless—and therefore as environmentally friendly—as possible.

Jens Gehler, Leiter IT bei der REETEC GmbH

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