PROXESS Contract: Digital contract management made easy

  • Central storage of all contract data
  • Automated processes and workflows
  • Deadline monitoring and follow-ups
  • Clearly defined authorisations and access rights
  • AI integration
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What is PROXESS Contract?

With PROXESS Contract, you can digitise your entire contract management process – from creation and approval to archiving. The solution offers an intuitive user interface, automated workflows and legally compliant digital signatures. This allows you to keep track of deadlines, identify risks early on and increase the efficiency of your processes – with optional integrated AI functions.

Optional AI features include the intelligent contract assistant, which greatly simplifies contract entry through AI-supported contract evaluation. The integrated chat function with AI-supported search function enables individual analysis of contract data and texts. The email plugin automatically creates contract-related emails using AI.

All contract phases – one tool

Quick creation from contract templates and text modules, bundling in contract files, collaborative work in Microsoft Office 365 and digital signatures with DocuSign, FP Sign or AdobeSign: PROXESS Contract is your all-in-one solution for digital contract and deadline management.

The intuitive user interface makes it easy to use and ensures quick familiarisation. At the same time, PROXESS Contract guarantees compliance-compliant documentation of all activities and events relating to the contract, so that you can work in an audit-proof manner at all times.

In addition, the solution supports your liquidity planning, controlling and comprehensive reporting, enabling you to maintain full transparency of your contractual obligations and financial implications at all times.

Your advantages at a glance

  • Reduction of manual tasks through automation
  • Faster turnaround times thanks to integrated process control
  • Flexibility through access from common end devices
  • Transparency through central storage of contract documents
  • Ensuring deadlines are met
  • Transparency through detailed reporting
  • Improved cash flow through integrated liquidity planning
  • Legally compliant and fast contract conclusions through digital signatures
  • Transparent contract approval through documented workflows

  • Security through compliant documentation and detailed access permissions

PROXESS Contract – explained simply in one minute

PROXESS Contract is modern, web-based contract management software that covers the entire contract management lifecycle. With this contract management solution, you can manage contracts in no time at all.

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Greater efficiency and transparency with PROXESS Contract

Faster turnaround times thanks to integrated process control

Flexibility through access from common end devices

Transparency through
detailed reporting

Improved cash flow through integrated liquidity planning

Security through compliance guidelines and authorisations

Legally binding contract conclusion through digital signature

Specification sheet – Introduction of digital contract management

All important questions at a glance – step by step.
Record all relevant requirements for your contract management project – clearly, concisely and practically.

Your requirements, summarised concisely.
Whether processes, interfaces or compliance requirements: clearly define all expectations for your new contract management system.

Creating specifications? Now it’s easy.
Use our PDF template to create your own customised specifications in no time at all.

Request a free PDF template

Digital contract management – secure, clear and flexible

With PROXESS Contract, all contracts are stored digitally in one place, and key data can be automatically read and monitored. A dedicated rights system controls access to the contracts, and every access is logged. Compared to solutions using Excel, Outlook and/or SharePoint, all contract control activities can be carried out much more quickly and efficiently. PROXESS Contract is modern, web-based contract management software that covers the entire contract management lifecycle.

The functions at a glance

  • Central contract file with full-text search

  • Integrated AI functions

  • Vertragsbibliothek mit Vorlagen und Textbausteinen

  • Mobile use thanks to responsive design

  • Automated workflows for review and approval

  • Deadline monitoring & escalation mechanisms

  • Digital signature with FP Sign, DocuSign or Adobe Sign

  • Escalation mechanisms & deadline calendar

  • Compliance-compliant documentation of all contract documents and processing steps

  • Mapping of the individual company structure (clients, hierarchies, competencies)

“Die PROXESS Vertragsverwaltung gibt uns die Sicherheit, keine Fristen oder Termine zu versäumen und sorgt für Transparenz. Wir wissen immer, wo sich welcher Vertrag gerade befindet und können sogar weltweit darauf zugreifen.“

Efficient contract management through AI integration

Entering contracts? Now it’s automatic.

Simply upload your contracts – AI will take care of the rest. It recognises the contract type, reads all important data and creates a structured contract file. This gives you full transparency over all contractual relationships within your group of companies. Information relevant to decision-making is immediately available to your team – without the need for time-consuming searches through individual documents.

Questions about the contract? Just ask.

Use the integrated chat function to communicate directly with the document – via text or voice. The AI-supported research function provides you with in-depth, data-based insights into specific contract clauses and legal issues. The integrated chat function gives you accurate information about contract content in a matter of seconds – an ideal basis for informed decisions and strategic negotiations with business partners.

Your rules, your AI.

With customised specifications and a practical prompt library, you can easily adapt the AI to your business processes. Uniform, consistent and exactly as you need it.

Formal review; contract analysis? Runs with AI in the background

Our AI thoroughly checks your contracts: Are all clauses included? Are there any risks? Are the specifications correct? The integrated contract check automatically identifies missing or conspicuous contract elements and provides specific recommendations on how to proceed. This allows you to identify and minimise potential legal risks at an early stage – before they turn into costly disputes.

Language diversity? No problem

Whether German, English or French – PROXESS Contract uses AI to translate your contracts quickly and accurately. Ideal for international teams and negotiations without language barriers.

Negotiating with tailwind thanks to AI

The AI analyses your contracts and shows you where the critical points are. This means you can go into every negotiation fully prepared – with clear arguments and well-founded decisions.

Communication? Automatic and professional.

The integrated email plugin enables AI to automatically generate emails – without any manual text creation. Contract-related correspondence is generated on the basis of concluded agreements, facilitating both follow-up and the exchange of information between all parties involved. Thanks to intelligent context recognition, the system independently formulates complex content such as contract changes, deadline reminders or renewal options precisely, professionally and appropriately for the situation. In summary: emails, reminders, follow-ups – everything is automatically generated from the contract using AI. This keeps your communication clear, efficient and always to the point.

Multiple interfaces – easily integrate systems

PROXESS offers standard interfaces to numerous ERP and financial accounting systems. Complete the process and post the invoices checked with PROXESS Invoice directly to your ERP or financial accounting system. This enables digital invoice processing to work seamlessly with your ERP/financial accounting system in a uniform, transparent process.

Integrations and interfaces

Are you interested in our solution? Our experts are at your disposal!

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Frequently asked questions about PROXESS Contract

As legally compliant signature solutions, FP Sign, DocuSign and Adobe Sign can be fully integrated and enable eIDAS-compliant digital signatures.

Yes, thanks to responsive design, you can edit and sign contracts anytime, anywhere – including offline synchronisation and intuitive operation.

PROXESS Contract meets all legal compliance requirements through versioning, documentation of all processing steps and a sophisticated access and authorisation concept. The archive option enables GoBD-compliant, legally secure archiving of the entire contract file with PROXESS DMS.

AI assists with contract entry, recognises deadlines, assesses risks and contract content, and supports contract-related communication.

The integration of Microsoft Office 365 and the centrally stored digital contract file allow multiple people to work on contracts simultaneously – including comment functions, versioning and clear workflows.

Yes, the solution offers open interfaces and can be easily integrated into ERP systems and other enterprise systems – for seamless processes without media discontinuity.

Contract data can be automatically evaluated and displayed in interactive reports. This allows you to keep track of income, expenses and payment plans at all times – even for IFRS 16-compliant lease agreements.

PROXESS Contract offers a finely granular authorisation system. You can define and monitor access rights individually and even delegate them temporarily if necessary – e.g. for holiday cover.

The archive option allows all contract documents and documentation relating to the contract to be archived in PROXESS DMS in a legally compliant manner.
Archiving in PROXESS DMS is long-term and legally compliant in accordance with GoBD, HGB, AO and GDPR.

This means:

  • All contract documents and versions are stored in an unalterable format.
  • The documentation of the processing steps and edits relating to the contract are archived in full.
  • Everything is stored in a verifiable and traceable manner.

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PROXESS Executive Management Archive

Every company has sensitive data that should only be accessible to a small group of users, such as senior management. The PROXESS management archive stores confidential documents securely, yet they are always quickly to hand.
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PROXESS E-mail archiving

With PROXESS email archiving, business-related emails are archived automatically and in compliance with legal requirements, taking data protection into account. You get convenient search functions for all emails and their attachments.

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